Executive Assistant - Maritime

Maritime Region Americas seeks an Executive Assistant to support the Regional Manager, in Operational activities as well as Country Chair responsibilities. In addition, this position will support the Regional Leadership Team. The Regional Leadership Team is made up of 10 members sitting in three area offices Maritime Region Americas covers nine countries with approximately 220 employees. 

This position is based out of the DNV Office in Katy, Texas. 

What You'll Do

Area of Responsibilities:

Support to Regional Manager:

• Assists the Regional Manager with daily administrative duties and completes a broad variety of administrative tasks that include:
  • managing an active calendar of appointments
  • completing expense reports
  • composing and preparing correspondence
  • arranging detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Help to set, coordinate, and manage all Regional Manager’s meetings
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the regional manager / Country Chair. Coordinate with Maritime or Group ELT on RM matters
• Coordinates logistics with high level meetings both internally and externally
•  Interface with Client’s and external stakeholders’ offices as directed by the regional manager
• Coordinate internal and external communications with staff and external stakeholders by actively engaging maritime and other BA communications
• Support Maritime Americas Regional Leadership Team as and when requested by Regional Manager
• Arrange Regional Leadership meetings in coordination with the Regional Manager and Regional Leadership meeting. Attend those meetings and maintain minutes of meeting with absolute confidentiality.

Support to Regional Manager as North America Country Chair:

• Arrange internal and external DNV North America events in coordination with project managers assigned for those events
• Interface with other BA leaders and stakeholders as directed by the Country chair
• Interface with the Chairs of North America Collaboration Council and the US Governmental Panel sponsored by the Country Chair.
• Interface with DNV Group on Group Initiatives involving North America Country Chair
• Work with regional leaders to coordinate the Country Chair’s outreach activities
• Provide hospitality to all guests of Country Chair to create a welcoming environment

What is Required

Experience and Education:

• Bachelor's degree or higher is preferred. Humanity or social sciences background and an interest in national and global business is a plus. 
• 5 or more years of experience providing administrative support for executive/upper-level management in an international organization.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Ability to interact professionally with senior leaders of organizations both internally and externally

Skills and Abilities:

• Ability to interact professionally with senior leaders of organizations both internally and externally
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, senior leaders, and external stakeholders of multicultural in nature
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various
• competing demands, and demonstrate the highest level of customer/client service and response
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint; data management systems knowledge helpful.
• Ability to conduct research and present data in a succinct and well-written manner
• Ability to work independently and with professional discretion
• Excellent writing, editing, grammatical, organizational, and research skills
• Excellent management, time-management, and problem-solving skills
• We conduct a pre-employment background check and drug screen

*Immigration-related employment benefits, for example visa sponsorship, are not available for this position*

How We Do It

We Care, We Dare, We Share

DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment department (hrrecruitment.northamerica@dnv.com). Information received relating to accommodations will be addressed confidentially.

DNV is proud to announce being named one of Houston’s best places to work in the 2022 Houston Business Journal – Best Places to Work competition.  

For more information about your rights under the law, see: 

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal-poster

Read more here:

Diversity at DNV

Meet our Employees

About DNV

Careers in DNV

What We Offer

• Generous paid time off (vacation, sick days, company holidays, personal days)
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
• Special programs – Employee Assistance Program, ID theft protection, and accident and critical illness options for you and your family
• Employer-paid, therapist-led, virtual care services through Talkspace
• 401(k) with company match
• Company provided life insurance, short-term, and long-term disability benefits
• Tuition assistance
• Consumer discounts and rewards
• Flexible work schedule with hybrid/remote opportunities
• Advancement opportunities

**Benefits vary based on position, tenure, location, and employee elections**

DNV is the independent expert in risk management and assurance, with almost 12,000 employees operating in more than 100 countries. Through our broad experience and deep expertise we advance safety and sustainable performance, set industry benchmarks, and inspire and invent solutions.

We are the world’s leading classification society and a recognized advisor for the maritime industry. We enhance safety, quality, energy efficiency and environmental performance of the global shipping industry – across all vessel types and offshore structures. We invest heavily in research and development to find solutions, together with the industry, that address strategic, operational or regulatory challenges.

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity!